A Dozen Useful PDF Facts Every User Must Know

PDF (Portable Document Format), launched by Adobe Systems in the early 1990s, became one of the most trusted file formats for storing and sharing data. You can see most of the company’s manuals, reports, posters, catalogs, or other marketing collateral as PDF.

Different document formats can be converted into PDF and vice-versa. Let’s understand some of the unknown facts about PDF. 

#1. No changes are made to the original format

PDF files display content such as the font, graphics, hyperlinks, etc., in their original format without any alterations or modifications. That’s the reason why the majority of businesses rely on PDF for sharing data. The information is delivered to the recipient in exactly the same way as you view it on your screen. 

#2. It’s possible to shrink PDF files

Do you know you can compress PDF files before sending them as attachments in an email message? This reduces the file size considerably, making them shareable over the internet. If you are wondering how to shrink a pdf file size on mac, there are a lot of third-party tools available online, and you can explore one that suits your requirements. 

#3. PDFs were not free in the initial years

In the beginning, the users needed to pay for using and viewing the PDFs since it was a proprietary format of Adobe. The users need to buy Adobe Acrobat, which was quite expensive back then, even if you had to buy a single-user license. From 2008 onwards, the PDFs were available for free production and used after Adobe released its public patent. 

#4. Fewer features were available at the beginning

One of the important aspects of PDFs is that this file format comes with many extensive features that make it more reliable. Not only were these documents paid in the initial years, but they also lacked the features that they have today. In addition, they used to consume a lot of space due to their large file size and did not support hyperlinks. 

#5. PDFs are the most recommended format for eBooks

A Dozen Useful PDF Facts Every User Must Know

Due to the availability of digital devices, eBooks have become more popular than ever. After the E-Publishing (ePub) format, PDF is the second most popular file format for reading eBooks. The major point of difference between the two is that the former is more dynamic and interactive while the latter is more static, reliable, and secure. 

#6. Scan paper documents and convert them to PDF

You can scan paper documents and save them as PDF using Adobe Acrobat. Other applications that you can use to save scanned documents as PDF are CamScanner and Adobe Scan. You can capture an image of the paper documents, save them on any device, or email them as PDF. This prevents you from using scanners for scanning documents. 

#7. People with disabilities can access the PDFs

The PDF/UA standard makes PDFs accessible to users with disabilities. The specification was published in July 2012 by ISO (International Organization for Standardization). It uses assistive technology such as joysticks, text-to-speech readers, and screen magnifiers. These features make PDF a more useful file format among users of all kinds. 

#8. PDFs can support 3D models

The most secure file format provides support for 3D graphics since the release of PDF 1.6 in 2004. The update allows users to embed PRC (Product Representation Compact) or Universal 3D files into PDFs. 3D formats give a more elaborated user experience as it allows the user to rotate and zoom the 3D diagrams and images. 

#9. It’s possible to password-protect PDF content

To share confidential data conveniently, it is possible to safeguard the contents of the PDF. Since many large corporations, small businesses, and even government institutes make use of PDFs, information security becomes a major concern. Users can encrypt or password-protect PDFs to block unauthorized access to the information stored in these documents. 

#10. You can add digital signatures to PDFs

With businesses going paperless, embedding digital signatures to authenticate a document becomes necessary. With the introduction of the 4th version of the Acrobat Reader in 2000, the ability to digitally sign the document came into action. This was a huge step towards making PDFs appropriate for sharing sensitive data. 

#11. Convert PDFs to PPT slides and vice-versa

Both PPT and PDFs have their own significance. Since PDFs are designed to emphasize flat documents and static images, users prefer converting PDF to PowerPoint slides to add animations, GIFs to present data. If you wish to preserve fonts, layouts, images included in the slide, you can convert PPT To PDF. 

#12. PDFs support markups and annotations

A Dozen Useful PDF Facts Every User Must Know

You cannot change the text of the PDF, but you can use the markup tools to annotate the PDF. It allows you to add notes, suggestions, and feedback to the document. You can mark the text that needs to be removed from the documents. Moreover, you can add pointers to improve the document.